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Key Elements Assessment ToolIntroductionThe Health & Safety Key Elements Assessment (KEA) is a management system for identifying and prioritising health and safety programme opportunities and establishing an action plan for improvement. The KEA also enables management to monitor and measure improvement and to establish accountability for health and safety programme activities through the use of a corrective action plan. The KEA tool facilitates a systematic self assessment of elements critical to an effective health and safety programme. General RequirementsEach site or business should complete a KEA audit every 12 months and develop a corrective action plan based on the results of the assessment.Each site or business must develop and maintain a corrective action plan to monitor the improvement of the items identified in their annual KEA self assessment. The Action Plan should be updated at least quarterly and reported to the site or business manager. Key Elements Assessment (KEA) DescriptionThe essential (Key) elements of an effective health and safety programme have been organised into Ten categories: 1. Management Involvement and Support 2. Employee Involvement 3. Behaviour Based Safety Programme 4. Hazard Management 5. Training 6. Incident Reporting 7. Emergency Procedures 8. Contractors/Visitors 9. Compliance 10. Governance These 10 Elements are the major sections of the KEA. Each "Element" is divided into programme "Sections". For example, Element 9, "Compliance" is divided into 10 "Sections" ranging from ZES and Confined Space Entry to Rehabilitation and Vehicle Safety. Each "Section" is further divided into "Sub-Sections" that establish the criteria. Elements are assessed through physical inspection, observed work practices, employee/management interviews, written program reviews and review of training, inspection and maintenance documentation. The quality of programmes and activities is as important as the activities being performed. Analysts must evaluate the quality of activities based on criteria specified in OSH/Workcover standards, and company health and safety policies. Interviews with employees and supervisors must be conducted to verify documented programmes. Employees should be selected randomly for interviews and represent a cross section of the employee population. The total number of employees interviewed should represent approximately 5% to 10% of the employee population, including supervisors.The KEA Worksheet is used to provide numerical ratings for each "Element". All "Elements" and "Sections" must be evaluated using the following scale:
5: EXCELLENT - This element is fully implemented and fully effective. No recommendations for improvement.
4: GOOD - This element is implemented but the results are incomplete and not fully effective. Minor recommendations for improvement. 3: FAIR - This element is partially implemented, results are limited and less than satisfactory. Significant recommendations for improvement. 2: NEEDS IMPROVEMENT - Implementation has started or some attempt at implementation has been made. Major recommendations for improvement. 1: ELEMENT HAS NOT BEEN IMPLEMENTED - Element is required and will have to be added to the action plan. A "1" rating shall be assigned for any element not implemented, regardless of reason. NA: Not Applicable - A rating of NA must be entered for elements that are not applicable. For example, if the plant does not require a Confined Space Programme because it has no confined spaces, enter an NA. The Summary Assessment Rating Worksheet is a one-page analysis of the entire audit. It identifies specific features, such as, Element Weight, Review Rating, Category Rating, and Priority Index. The facility rating is automatically calculated and displayed at the bottom of this worksheet. Each element on the KEA worksheet has been weighted to place emphasis on the more important elements. Weighting values of 10, 20, 30, 40 and 50 are used, with 50 indicating the most important weighting. These element weight values are shown on the "Summary Assessment Rating Worksheet". Each section also been weighted to place emphasis on the more important ones. The section weightings are not shown in the worksheet. The facility rating is calculated automatically at the bottom of the "Summary Assessment Rating Worksheet". This rating is to be used as an internal measure of progress and to establish a facility goal for programmes improvement.
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